Course and cancellation fees for PhD courses

Cancellation and no-show fee

Many of our courses are in high demand. We therefore advise you to cancel your registration in the course catalogue as soon as possible, if you are no longer interested in the course. This will enable others to register for the course as well as prevent you from being charged the cancellation fee due to no-show. Also, please make sure to cancel your place on the waiting list if you are no longer interested in participating in the course. If you are on the waiting list, you can be allocated a place, if a place becomes available, up until 1 day before the course start. If you are allocated a place, you will receive notification by e-mail.

You cannot participate in the same course twice and cannot get ECTS for the same course twice. Therefore, if you are registered on the same course twice, please remember to cancel one of your registrations, or else you will be charged DKK 5.000 for one of the courses.

• Cancellations made up to two weeks before the course starts are free of charge.
• Cancellations made less than two weeks before the course starts will be charged a fee of DKK 3.000
• Participants with less than 80% attendance cannot pass the course and will be charged a fee of DKK 5.000
• No-show will result in a fee of DKK 5.000
• Participants who fail to hand in any mandatory exams or assignments cannot pass the course and will be charged a fee of DKK 5.000

If the participant does not comply with the above cancellation policy or has not attended the course due to illness or other reasons, PhD Administration may waive the fee. This requires that the participant provides documentation from the participant’s employer stating that the participant has been legally absent from the workplace.

Documentation from your employer must be an email from your employer stating that you have been legally absent from the workplace. The documentation should be sent to the PhD Administration at phdcourses@science.ku.dk.