Course and cancellation fees for PhD courses

The PhD courses at the Graduate School are free of charge for:

• PhD students enrolled at Danish Universities, except CBS
• Foreign PhD students who are guests at a department at the Faculty of Health and Medical Sciences; remember to inform the Graduate School of your status as a guest PhD student.
• PhD students from NorDoc member faculties. Please read more about it here.

The Graduate School will require invoice details when you apply for a PhD course. This is to ensure payment for late cancellations, no shows and external participants.

PhD courses at other graduate schools

If you are enrolled at the Graduate School but would like to enroll in courses at other graduate schools, please notice that some graduate schools will charge a small fee covering operating costs.

Cancellation and no-show fee

Many of our courses are in high demand. We therefore advise you to cancel your registration in the course catalogue as soon as possible, if you are no longer interested in the course This will enable others to register for the course as well as prevent you from being charged the cancellation fee due to no-show. Also, please make sure to cancel your place on the waiting list if you are no longer interested in participating in the course. If you are on the waiting list, you can be allocated a place, if a place becomes available, up until 1 day before the course start. If you are allocated a place, you will receive notification by e-mail.

You cannot participate in the same course twice and cannot get ECTS for the same course twice. Therefore, if you are registered in the same course twice, please remember to cancel one of your registrations, or else you will be charged for one of the courses.

• Cancellations made up to two weeks before the course starts are free of charge.
• Cancellations made less than two weeks before the course starts will be charged an amount corresponding to the course fee for external participants.
• Participants with less than 80% attendance cannot pass the course and will be charged an amount equal to the course fee for external participants.
• No-show will result in a fee equal to the course fee for external participants.
• Participants who fail to hand in any mandatory exams or assignments cannot pass the course and will be charged an amount equal to the course fee for external participants.

If the participant does not comply with the above cancellation policy or has not attended the course due to illness or other reasons, the Graduate School may waive the course fee. This requires that the participant provides documentation from the participant’s employer stating that the participant has been legally absent from the workplace.

Documentation from your employer must be an email from your employer stating that you have been legally absent from the workplace. The documentation should be sent to the Graduate School at phdkursus@sund.ku.dk.